We have a new look but your application is the same!

The Welcome Corps Site and Application Privacy Policy

Updated: November 21, 2023

This Privacy Policy describes our policies and procedures on the collection, use, and disclosure of your information while interacting with the Welcome Corps website and application.

We use your personal data to provide services rendered by and improve the Welcome Corps. By using this service, you agree to the collection and use of information in accordance with this Privacy Policy. Any Personally Identifiable Information (“PII”) submitted will be used for the explicit purposes of the sponsorship program by the Welcome Corps, their partners, and U.S. Government Agencies and not shared externally outside of our partners unless required to comply with law enforcement agencies.

The information on this website is provided as resource and is not to be construed in whole or in part as the official position of any of our partners, the United States’ State Department or any other official departments or entities representative of the United States’ government, state, or local municipality. The Welcome Corps does not any accept liability for the information, or any work, derived from this website. In no event may the Welcome Corps be liable for any expense, loss or damage including, without limitation, indirect or consequential loss or damage, or any expense, loss or damage whatsoever arising from use, or loss of use, of data, arising out of or in connection with the use of this website and application.

Definitions

For the purposes of this Privacy Policy:

  • Organization (referred to as either “the Company”, “Organization”, “We”, “Us” or “Our” in this Agreement) refers to Community Sponsorship Hub, 369 Lexington Ave. Suite 325 | New York, NY, 10017
  • Cookies are small files that are placed on your computer, mobile device, or any other device by a website, containing the details of your browsing history on that website among its many uses.
  • Country refers to the United States of America and its legal territories.
  • Device means any device that can access the Welcome Corps, such as a computer, a cellphone, or a digital tablet.
  • Personal Data is any information that relates to an identified or identifiable individual.
  • Site and/or Website refers to the website, welcomecorps.org, associated subdomains, and application portal(s), including the information presented on these websites unless explicitly indicated to belong to a third-party
  • (The) Welcome Corps Provider means any natural or legal person who processes the data on behalf of the Welcome Corps and Community Sponsorship Hub. It refers to third-party companies or individuals employed to facilitate the Welcome Corps or to assist in analyzing how the Welcome Corps is used.
  • Usage Data refers to data collected automatically, either generated using the Welcome Corps or from the Welcome Corps infrastructure itself (for example, the duration of a page visit).
  • Website refers to the Welcome Corps, accessible from welcomecorps.org.
  • You means the individual accessing or using the Welcome Corps or other legal entity on behalf of which such individual is accessing or using the Welcome Corps, as applicable.

Collecting and Using Your Personal Data

Types of Data Collected

Personal Data

While engaging with the Welcome Corps, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:

  • Email address(es)
  • First name and last name
  • Phone number
  • Address, State, Province, ZIP/Postal code, City
  • Usage Data

You may also be asked to upload materials as part of your application that may be used in its evaluation.

Usage Data

Usage Data is collected automatically when using the Welcome Corps.

Usage Data may include information such as your Device’s Internet Protocol (IP) address (e.g., IP address), browser type, browser version, the pages of our Welcome Corps that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers, and other diagnostic data.

When you access the Welcome Corps by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device you use, your mobile device unique ID, the I.P. address of your mobile device, device identifiers and other diagnostic data.

We may also collect information that your browser sends whenever you visit the Welcome Corps or when you access the Welcome Corps by or through a mobile device.

Tracking Technologies and Cookies

We use Cookies and similar tracking technologies to track the activity on Welcome Corps and store certain information. Tracking technologies used are beacons, tags, and scripts to collect and track information for improvement and analysis of our website. The technologies we use may include:

  • Cookies or Browser Cookies. A cookie is a small file placed on your Device. You can instruct your browser to refuse all Cookies or to indicate when a Cookie is being sent. However, if you do not accept Cookies, you may be unable to use some parts of Welcome Corps. Unless you have adjusted your browser setting so that it will refuse Cookies, Welcome Corps may use Cookies.
  • Web Beacons. Certain sections of the Welcome Corps and our e-mails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Organization, for example, to count users who have visited those pages or opened an e-mail and for other related website statistics (for example, recording the popularity of a certain section and verifying system and server integrity).

Anonymized Data

  • Certain information from the application system may be collected anonymously for research purposes to improve the Welcome Corps. This may be in the form of a survey. This information is collected after submission to participate in the Welcome Corps.
  • You may revoke your consent to participate in this research by e-mailing contact@welcomecorps.org at any time. Use the subject line “Revoking consent for research studies”.

Use of Your Personal Data

This information may be shared by the United States government in accordance with the State Department’s Systems of Records Notice 59 and Prefatory Statement of Routine Uses and in alignment with the State Department Privacy Act Statement.

The Company may use Personal Data for the following purposes:

  • To provide and maintain activities of the Welcome Corps, including monitoring the usage of the Welcome Corps.
  • To contact you: To contact you by e-mail, telephone calls, SMS, or other equivalent forms of electronic communication, where necessary.
  • To provide you with news and general information about the Welcome Corps that you may opt to receive.
  • To manage your requests and applications: To manage, evaluate, and adjudicate your requests and applications.
  • For other purposes: We may use your information for purposes such as data analysis, identifying usage trends, determining the effectiveness of our campaigns, and evaluating and improving Welcome Corps and your experience.

We may share your information in the following situations:

  • With the Welcome Corps’ Providers: We may share your personal information with Welcome Corps providers to monitor and analyze the use of the Welcome Corps activities to contact you.
  • With Affiliates: We may share our information with our affiliates, which will require those affiliates to honor this Privacy Policy. Affiliates include Community Sponsorship Hub, its partners, and any other subsidiaries, joint venture partners, U.S. Government Agencies, or any other entities that are in common control with us.
  • With your consent: We may disclose your personal information for any other purpose with your consent.

Retention of Your Personal Data

The Company will retain your Personal Data only for as long as is necessary for the purposes set out in this Privacy Policy. We will retain and use your Personal Data to the extent necessary, including, but not limited to, complying with our obligations (for example, if we are required to retain your data to comply with applicable laws), resolving disputes, and enforcing our legal agreements and policies.

The Company will also retain usage data for internal analysis purposes. Usage Data is generally retained for a shorter period, except when this data is used to strengthen the security or to improve the functionality of Welcome Corps, or we are legally obligated to retain this data for longer time periods.

Transfer of Your Personal Data

Your information, including Personal Data, is processed at our operating sites and in any other places where the parties involved in the processing are located. This means that this information may be transferred to — and maintained on — computers located outside of your state or other governmental jurisdiction where the data protection laws may differ from those from your jurisdiction.

Your consent to this Privacy Policy, followed by your submission of such information, represents your agreement to that transfer.

We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy, and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place, including the security of your data and other personal information.

Disclosure of Your Personal Data

Business Transactions

If the Welcome Corps is involved in a merger, acquisition, or transfer, your Personal Data may be transferred. We will provide notice before your Personal Data is transferred and becomes subject to a different Privacy Policy.

Law Enforcement

Under certain circumstances, we may be required to disclose your Personal Data if required by law or in response to valid requests by public authorities (e.g., a court or a government agency).

Other legal requirements

We may disclose your Personal Data in the good faith belief that such action is necessary to:

  • Comply with a legal obligation.
  • Protect and defend the rights or responsibilities of Welcome Corps and Community Sponsorship Hub
  • Prevent or investigate possible wrongdoing in connection with Welcome Corps.
  • Protect the personal safety of Welcome Corps or the public.
  • Protect against legal liability.

Links to Other Websites

The Welcome Corps may contain links to other websites not operated by us. If you click on a third-party link, you will be directed to that third-party’s site. We strongly advise you to review the Privacy Policy of every site you visit. We have no control over and assume no responsibility for the content, privacy policies, or practices of any third-party sites linked to from The Welcome Corps.

Changes to this Privacy Policy

We may update our Privacy Policy from time to time. We will notify you of any changes by posting the new Privacy Policy on this page. You are advised to review this Privacy Policy periodically for any changes.